Privacy Policy

1. Introduction

Talent Authority Partners, LLC ("TAP," "we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or use our recruiting services.

2. Information We Collect

2.1 Personal Information

We may collect personal information that you voluntarily provide to us, including:

• Name and contact information (email, phone number, address)
• Resume and employment history
• Professional qualifications and certifications
• Salary expectations and compensation history
• References and recommendations
• Company information (for employer clients)

2.2 Automatically Collected Information

When you visit our website, we may automatically collect:

• IP address and device information
• Browser type and operating system
• Pages visited and time spent on our site
• Referring website addresses

3. How We Use Your Information

We use the information we collect for the following purposes:

• To provide recruiting and placement services
• To match candidates with appropriate job opportunities
• To communicate with you about potential positions or candidates
• To maintain our database of qualified candidates
• To improve our services and website functionality
• To comply with legal obligations and industry regulations
• To send you updates about relevant opportunities (with your consent)

4. Information Sharing and Disclosure

We may share your information in the following circumstances:

• With Employer Clients: When presenting you as a candidate for a position
• With Candidates: When sharing job opportunities and employer information
• Service Providers: With third-party vendors who assist in our operations, including scheduling (Calendly), payments (Stripe, and Klarna for pay-over-time purchases; we don't store full card numbers), website chat delivery (including Telegram), AI transcription, note-taking and question drafting, email and website hosting. They process information only to provide those services to us.
• Legal Requirements: When required by law or to protect our legal rights
• Business Transfers: In connection with a merger, sale, or acquisition

We do not sell your personal information to third parties for marketing purposes.

5. Data Security

We implement appropriate technical and organizational security measures to protect your personal information. However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

6. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required by law. Candidate information is typically retained in our database to facilitate future job matching opportunities.

6A. Leadership Talent Network Candidate Data

When you join the Leadership Talent Network, register your interest in a career category, or submit a resume through our candidate intake form, we collect the information you provide, which may include:

• Your name, email, phone number and location
• Your resume, current title, employer and employment history
• Career level, function, industry and role preferences
• Compensation expectations and availability
• Any narrative or additional information you choose to share about the work you are looking for

We use this information to consider your background against future leadership searches and to contact you about roles that may be relevant. Joining the Talent Network is an ongoing expression of interest, not an application to a specific open position, and it does not guarantee an interview, placement or response.

Resumes and candidate records are stored in a private, access-controlled system. Only authorized TAP recruiters can view or download this information; it is never made publicly accessible or listed where the general public can browse it. We do not sell candidate data to third parties.

We retain candidate information for as long as it may be useful for future opportunity matching. If you would like your information updated, deleted, or if you have questions about how it is used, contact us at contact@talentauthoritypartners.com and we will respond to your request.

6B. Employer Agreement and Electronic Signature Data

When a company representative completes TAP's online recruiting agreement, we collect the representative's name, email address, company information, and the information needed to verify that email address, including a one-time verification code sent to that email. We record the electronic signature applied to the agreement (typed or drawn), the consent text presented at signing, and copies of the signed agreement, which are emailed to the signer and TAP.

To support the integrity of the agreement, our systems may record signature and verification events, such as the date and time of key actions and technical details like IP address or browser and device information associated with those actions. This information is used to maintain an audit record of the agreement process, not to track browsing activity elsewhere.

Agreement records are stored in access-controlled systems. Only authorized TAP personnel who need this information to administer the agreement, respond to a client, or meet legal and recordkeeping obligations may access it. We retain agreement and signature records for as long as needed to administer the agreement and meet legal, tax, and recordkeeping requirements.

Our website analytics and any session-recording tools are configured to avoid capturing the contents of form fields, resume text, verification codes, signatures, or agreement access links.

6C. Website Chat

When you use the chat on our website, we store your messages, the page you were on, and any name, email or phone number you choose to share. Chat messages are delivered to our team by email and Telegram so a real person can reply quickly. If you leave the site before we reply and you gave us your email, we send our reply to that address with a link to continue the conversation.

6D. Fee Estimate Emails

If you ask us to email a fee estimate from our search fee calculator, we use the email address and optional name you enter to send that estimate, and we share the same details and figures with our team so we can follow up. We keep a scrambled (hashed) copy of the email address and a record of the request to prevent misuse. We do not add you to a mailing list.

6E. Interview Recordings and AI Note-Taking

We may record video interviews and calls with candidates and clients, and we use AI note-taking tools to transcribe and summarize them. We tell participants at the start of each call and ask for their permission. Recordings and notes are used to evaluate candidates, prepare candidate materials and keep accurate records of each search.

6F. Candidate Websites

When we present a candidate to an employer, we create a private candidate website shared only with that employer's hiring team and the colleagues they invite. It may include short video highlights from our interview, ratings against the role's requirements, availability, location and relocation needs, compensation target, employment status, background check and drug screen readiness, the candidate's contact details, and links to their resume and LinkedIn profile. Employer interviewers may add their own notes and ratings to the page. We include video only with the candidate's consent.

6G. TAP Client Access

Employer clients can sign in to a private page for their search. It shows anonymous summaries of people we're approaching or speaking with (level, type of company, general area and a short background), without names or contact details, and the candidate websites for people we've presented.

7. Your Rights

Depending on your location, you may have the following rights:

• Access to your personal information
• Correction of inaccurate information
• Deletion of your information (subject to legal requirements)
• Opt-out of marketing communications
• Object to processing of your information

To exercise these rights, please contact us using the information provided below.

8. Cookies and Tracking Technologies

Our website may use cookies and similar tracking technologies to enhance user experience and analyze website traffic. You can control cookie preferences through your browser settings.

9. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of these external sites and encourage you to review their privacy policies.

10. Children's Privacy

Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new Privacy Policy on this page and updating the "Last Updated" date.

12. Contact Information

If you have questions or concerns about this Privacy Policy or our privacy practices, please contact us: